Out 1st week in June
CALL FOR SUBMISSION
End of June
ALL ARTISTS GATHERED
Send out welcome & Press/Marketing Form
Due July 30th
INFORMATION GATHERING - for Press and Marketing Platform
description of dances, photo, bio (for website, facebook, press release, smug mug gallery, etc)
Send out by July 1st
FUNDLY CAMPAIGN LAUNCH
PRESS Release Draft - integrate into fundly and website and facebook.
PRESS RELEASES OUT and LISTINGS UP
To the Printer Saturday October 9
POSTCARDS AND FLYERS
Hang Flyers Week of October 17, 24
Monday October 10th
PROGRAM, TECH INFO, MUSIC
re-name music by choreographer
Sat October 29th
PROGRAM TO PRINTERS
MUSIC PROCESSED AND PLAYLIST MADE
CD and computer
FUNDLY TICKET LIST
Process Thursday before event.
Ticket sales at door after that.
Sat Nov 5th
Possibly ARC Pasadena
Sun Nov 6th -
Noon everyone gathers
Gail Towbes Center for Dance
DAY OF INFORMATION
November 5th - Pieter
11-1 - set up chairs, space the work in program order
1-3 - showing and strike
Artists traveling from Santa Barbara please allow 3 hours for travel to the space.
420 West Avenue 33
Los Angeles, CA 90031
Entrance to studio is on the curved street corner at the little bench.
November 6th - Gail Towbes Center for Dance
2-5:30 - set up chairs, space the work in program order
6-8 - showing & strike
TICKET SALES: Online sales stop Friday at 5:00 pm.
CARPOOL: Kindly leave by 8:00 am. When we drove down we used google maps which told us which route had the least traffic and used GPS.
Parking on the street, not in the lot!
If you arrive early, Trina and I found a really nice java stop close to the venue.
BonBon, Kennie, Barbara
Stephen, Nikki, Nicole
Misa, Trina, Mindy
ONE: Spacing and Set-up
We will IMMEDIATELY begin to space work with sound check with Stephen in program order and will begin the moment we arrive. We won't run the musical invocation. There won't be time for a warm-up so dancers may want to talk to their bodies a bit before they get into the car. We will space work in program order running each work ONCE. Once you are done, kindly help Nancy Evans with set up of the chairs. After the works are all spaced we will circle up with each person setting an intention for the day. If there is additional time, those who need it can run their work again. I don't mind people warming up as the audience comes in.
TWO: Group Bow and Strike
No bows in-between pieces. Let's all come out at once take a group bow, then each group step forwards to bow for their offering. BonBon makes the announcement that we need to clear out of the next group by 3:00 pm but people are welcome to join artists as we head to eat afterwards or stay to move as a part of Pieter's open lab. AFTER the bow we will IMMEDIATELY begin to fold up chairs and place them against the wall for the next group that will be performing in the evening. There is a 3:00 pm open lab that comes in, so we are asked to be mindful of artists coming in. If we aren't out exactly by 3:00 pm - this should be okay. We need to dry sweep the place as well.
THREE: Food and fun
Trina wishes to do Mexican while she is here and I found a place on Yelp close by.
Pieter suggested a local bar called footsies - but I don't think they have food.
ONE: ARRIVAL and PREPARATION.
Please arrive by 3:00 pm. We will set up chairs/video camera quickly. Remaining time will be for warm-up.
TWO: Run-through for sound and for photos
We will run through the program in program order for photos so if you do make-up, wear make-up. Stephen needs to be at the door by 5:30 pm to manage ticket sales. Melissa Block is coming to help with this. I don't mind artists warming up as audience comes in.
THREE: Performance As with Pieter BonBon will welcome the witnesses/audience. Same drill for group bow at the end. All come onto the space, line up, group bow, one at a time step forward to bow as individuals. There will be cake and cupcakes out to celebrate my 20 years as a dance maker for the spectators. I think at the ten minute pause?
FOUR: Strike After the bow we work as a community to fold up chairs and put them away, dry mop the space, mingle with the audience, lock up and kiss until we meet again.
IMPORTANT DUE DATES
DUE OCTOBER 10th: Program Information, Tech Info, Music
PAST DUE JULY 30th: Press and Marketing Info
Misa note: form in beethechangenow archive space
Turf Tasks - Santa Barbara
List of Tasks
Develop Call for Submissions - send out - done, Misa!
Stephen Kelly - trio
Trina Mannino - duet
Mindy Nelson - a solo
Misa Kelly - quintet
Acquire the space - done! Misa
Contract and payment for the space - done! Misa
Herd the wild mustangs - in the process Misa
Welcome artists - in process, Stephen
Create a production time line - Misa & Stephen
Recruit a volunteer photographer - done! - Misa
Recruit a volunteer videographer (ask Galen)
Recruit someone to run the sound - done, Stephen will do this
Recruit someone to help with chairs
Gather deposits from artists
Gather information from artists: photos, descriptions of their creative work, web links
generate press materials: for newspapers, for listings
send out press materials
gather program information and music stephen
make program take to printers
recruit someone for door - stephen
Create Budget - Misa
Welcome Artists - Stephen
Make a contact list of participating artists
Create production timeline - Misa
Create day of materials
Create information gathering form
Create program information/tech form
Deposit artist checks
Create post production form
Post production - photos and video
Post production - thank yous
Create smug mug gallery of images